Privacy Policy

Last updated: May 01, 2025

This Privacy Policy explains how devtimate (“Company”, “we”, “us”, or “our”) collects, uses, and protects your personal data when you use our web application and associated services.

Data We Collect

• Account Information: Email and authentication details (via secure code login)
• Uploaded Documents: Files such as specifications, SRS, RFPs uploaded for estimate generation
• User-generated Content: Estimate inputs, task descriptions, and related content
• Usage Data: IP address, device info, browser data, and session analytics

Purpose of Data Use

We only use your data to:

• Generate project estimates using AI (OpenAI API)
• Store spreadsheet-related files to provide context during interactions
• Export tasks to integrated tools (e.g., Jira, Asana)
• Securely manage accounts and access
• Analyze aggregated usage data for performance and reliability

Third-party Services

• OpenAI: We send user-provided prompts and related context to OpenAI to generate estimates. No data is stored by OpenAI or used for training models. See: OpenAI’s Enterprise Privacy.
• Hetzner: All spreadsheet uploads and persistent data are stored on Hetzner servers in the EU. Hetzner complies with ISO/IEC 27001, ISO/IEC 27018 and uses TLS encryption for secure transmission. More details: Hetzner Certifications.
• Analytics: We use Google Analytics and reCAPTCHA only on the landing page to monitor visits and prevent spam. We also use Amplitude for user behavior analytics to improve our service. See Google Privacy Policy and Amplitude Privacy Policy.
• Integrations: With your consent, we connect to Asana or Jira to export tasks. Tokens are stored securely and only used for this purpose.

Data Retention

Files used for AI estimation are not stored. Spreadsheet files and user-generated content are stored securely until the user deletes their account.

Account Deletion

You may delete your account at any time. This action will permanently erase all stored data and documents associated with your account. Deleted data cannot be recovered.

Security

We use TLS encryption, secure authentication, and Hetzner’s ISO-certified data centers to protect your data. No method of electronic transmission is 100% secure, but we follow best practices to minimize risks.

Children’s Privacy

devtimate is not intended for children under 13. We do not knowingly collect personal data from children.

Your Rights

You may access, correct, or request deletion of your personal data. Contact us if you’d like assistance.

International Use

devtimate is available globally. Your data may be accessed or stored in jurisdictions with different privacy laws. We take steps to safeguard your information regardless of location.

Changes

We may update this policy and will notify you via email or within the app. You are encouraged to review it periodically.

Contact

If you have any questions, contact us at:

• Email: support@devtimate.com